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Asking for documents from the school Treasurer, Ms Collier

Published April 16, 2019 by justicewg

collier-cut-headThe school treasurer, Ms Collier, is the designated person who responds to any requests from the public for open documents, including anything produced by the school board. Don’t ask why the school board can’t do this themselves, it is just the way things are done in Grandview.

My recent experience in asking for some documents was instructive for learning what the school thinks about their responsibilities as custodians of public documents, and their willingness to do the job that the state set out clearly in the Open Meeting Laws. The documents they finally posted bring up more questions then they answered. Jump down for the TL; DR, but first some establishing info.

Some points to begin

When I ask the school for documents, it isn’t for fun. I looked back in my emails, I have made one request for copies of facility contracts with consultants back in 2017, I asked for an expense spreadsheet in 2014. Those were vital documents for understanding the reasoning the board used to pass resolutions. I don’t ask often, and I don’t ask for much. My requests are important.

The school board is in the middle of the largest project it has taken on in decades, building a new middle school, and renovating the other schools. Millions of dollars in contracts are being signed by the board in a very short time. The way we keep public bodies safe from the corruption that can result from so much money changing hands is for the public to increase the level of auditing of all actions taken by the board. The files I asked for were the audio recordings of the school board meetings, necessary for understand the full story on the board’s actions. Read my post on the problems the board has had in the past in the severely short meeting minutes the board produces.

I asked for the audio files from 2018 meetings, and the 2019 meeting audio files as they become available. I made it clear in my request that I would be posting those files on my blog, so anyone in Grandview (or the world) could listen to the recordings. My hope was to lead them to realize the best policy for the board would be to post all the files on the school website

I’m not a lawyer

I don’t have professional knowledge of the Ohio Open meeting laws, but the laws don’t really need expertise to understand. The Sunshine Laws manual makes it clear that almost all documents produced by governmental bodies in Ohio are open – some exceptions are clearly explained, but most are open. Board meeting notes, and audio recordings of meetings, are open documents. Once given to the public, community members can redistribute them in any way they want, including posting them on the internet in Blogs.

I’ve been posting local government documents here on my blog (and a previous version) for more than 15 years. If there were any way the board could have legally stopped me, they would have done it long ago. A big part of the reason I started to post the minutes from board and council meetings, back in 2003, was to shame them into posting their own minutes on their own websites. They didn’t like seeing me posting school meeting minutes on a personal blog, but they had no legal way to stop it. I was successful in pushing both the council, and much later the school, into creating pages on their websites so the meeting minutes could be downloaded.

My request for school documents

On 3/15/19, I made my first request for some audio files of the school board meetings. I asked specifically for all of the audio recordings made during the 2018 school year (which would be about 17 files). I also asked for the audio files made during 2019 meetings, and to be sent any more the board made during the rest of the year. This was sent to school treasurer Collier, and one of the board members.

The response was – silence. Read the rest of this entry →